Acrobat Pro DC PDF Accessibility Repair Workflow

The Acrobat Pro DC PDF Accessibility Repair Workflow guide provides a step-by-step method for analyzing existing PDF files and making them accessible based upon that analysis. This workflow coincides with the workflow provided in the Make Accessible Action wizard and potential issues tested for in the Accessibility Checker tool.

The process of making existing PDF files accessible consists of a few basic steps:

  1. Examine the PDF document
  2. Add document properties and interactive features to the PDF such as links and bookmarks and set the document open settings and security so that it does not interfere with assistive technology
  3.  Perform OCR on Scanned Document Optical Character Recognition (OCR) using the OCR Text Recognition command in Adobe Acrobat DC allows text to be searchable and read by assistive technologies.
  4. Add form fields and buttons with labels and accessible names if the PDF is intended to be an interactive document. Set the tab order for the form fields, provide instructions, ensure proper keyboard focus, and ensure any error handling is accessible.
  5. Set the document’s language.
  6. Add tags to the PDF file if it has not been tagged. Tagging should be performed at this step in the workflow to ensure that any elements that were added during steps 1 through 4 are included in the document’s structure.
  7. Determine if the PDF file has been properly tagged. Verify tagged elements are properly sequenced and applied. For example, is a first-level heading tagged as an H1 and not an H3?
  8. Add Alternative Text. Add informative and concise alternative text and descriptions for all non-text elements.
  9. Check the document with the Acrobat Accessibility Checker. Refer to the results of the Accessibility Checker and Report and use the recommendations to make any necessary changes. Repeat this process until the checker indicates no problems are found in the document.