Acrobat Accessible Forms

Form Editing Toolbar Text fields
Check boxes
Radio buttons

List boxes Drop-down list
Buttons Digital signature field
Text Fields
Keep tool selected
Image Field

Date Field
Select Object

Form Editing Toolbar

"An accessible electronic form can provide privacy, security, and independence to users with disabilities."





How to create a fillable PDF form:

  • Within Acrobat, click on the Tools tab and select Prepare Form.
  • Select a file or scan a document...
  • Add new form fields from the top toolbar, and adjust the layout using tools in the right pane.
  • Save your fillable PDF form and share it with others,...

Adobe Acrobat DC FAQ:

What are my options for creating forms in Acrobat DC?

Acrobat DC includes three tools that can help you create and enhance fillable PDF forms.

  • The Prepare Form tool in Acrobat DC is your primary tool. With it, you can easily convert existing forms into fillable PDF ones. Scan a paper form or select a simple form made in Microsoft Word, Excel, or another application. Acrobat automatically recognizes and converts static form fields to fillable ones. You can also add or edit form fields, and add intelligence to make sure you collect all the information you need. Robust form authoring options include buttons, checkboxes, calculations, signatures fields, and required fields. Learn more about fillable PDF forms, or view the tutorial.
  • The JavaScript tool in Acrobat Pro lets you enhance fillable forms with advanced formatting, calculations, or validations. You can also assign actions to buttons and connect form fields to company databases.
  • The Adobe Sign tool - which is available with Acrobat DC subscriptions - gives you a quick and easy way to add form and signature fields to a document before requesting signatures from others. Learn more about electronic signatures, or view the tutorial.

What are my options for collecting form responses from others in Acrobat DC?

Acrobat DC gives you multiple options for collecting form responses, depending on your goals.

  • The fastest and easiest method is to use Acrobat to convert an existing paper or electronic form into a simple PDF file - without adding fillable form fields – and send it to others as an email attachment. Anyone with free Adobe Acrobat Reader DC software can fill it out using the new Fill & Sign tool and send it right back to you. If you have an Acrobat DC subscription, you can also use the new Share tool to upload your form to Adobe Document Cloud, share a link with specific recipients, and get notified when they’ve viewed your file.
  • If you have a form that gets used frequently and you need to keep a record of each person’s responses, the Acrobat Prepare Form tool lets you collect form data automatically in Acrobat and compile it in a table format. Data can be exported to a spreadsheet for further analysis.
  • If the primary goal of your document is to collect signatures from others, the new Adobe Sign tool – which is available with Acrobat Pro and Acrobat Standard subscriptions – lets you send, track, manage, and store documents that include both signature and form fields.

Adobe Document Cloud enterprise plans also let you add form data collection and e-sign services to your business applications through turn-key integrations, APIs, and professional services.

Types of Form Fields:

  • Select Object
    • Select single or multiple objects. Click an object on the form to select it; double click to edit it.
  • Text field
    • Let the user type text, such as name, address, or phone number.
  • Check box
    • Present yes-or-no choices for individual items. If the form contains multiple check boxes, the user can typically select as many or few of these as wanted.
  • Radio button
    • Present a group of choices from which the user can select only one item. All radio buttons with the same name work together as a group.
  • List box
    • Display a list of options the user can select. You can set a form field property that enables the user to Shift-click to select multiple items on the list.
  • Drop-down list
    • Let the user either choose an item from a pop-up menu or type a value. You can set a form field property that enables the user to enter a custom value.
  • Button
    • Initiate a change on the user’s computer, such as opening a file, playing a sound, or submitting data to a web server. These buttons can be customized with images, text, and visual changes triggered by mouse actions.
  • Image field
    • By alternately showing and hiding a button, you can create interesting visual effects in a document.
  • Date field
    • When the “Add a Date Field” tool is selected, the user can add a new date field to a PDF form. 
  • Digital signature field
    • Lets the user electronically sign a PDF document with a digital signature.
  • Barcode
    • Encode the input from selected fields and display it as a visual pattern that can be interpreted by decoding software or hardware (available separately).
  • Keep tool selected.